(Fisheries and Oceans Canada -- Pêches et Océans Canada)

Administrative Services

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Contribute to a federal department responsible for safeguarding our waters and managing Canada's fisheries and oceans resources

Looking for an exciting career where you can learn and grow?

Fisheries & Oceans Canada is recruiting for administrative positions located in the Ontario & Prairies Region!

Apply today!

DEADLINE TO APPLY: October 21, 2022 2:59 AM EDT

Selection Process Number: 22-DFO-CEN-EA-HRCS-345126

Job Title: Administrative Services (CR-04/CR-05/AS-01)

Tenure: Term (temporary), Indeterminate (permanent), Acting, Assignment, Secondment, Deployment

Locations:

Ontario: Sault Ste. Marie, Sarnia, Burlington

Manitoba: Winnipeg

Alberta: Edmonton

Saskatchewan: Regina

Rates of Pay:

CR-04: $50,821 to $54,857 (salary currently under review)

CR-05: $55,543 to $60,130 (salary currently under review)

AS-01: $54,878 to $61,379 (salary currently under review)

Who Can Apply:

Persons residing in Canada and Canadian citizens and Permanent Residents residing abroad.

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
Information on preference to veterans

Organizational Need: Employment Equity contributes to a strong and sustainable Public Service by ensuring that the workforce reflects the rich diversity of Canada's population. At Fisheries and Oceans Canada, we see the value that a representative workforce brings to our organization. We celebrate the richness of the people that contribute to this organization’s workforce. A workforce where the diversity of thought, culture, ethnicity, age, gender orientation and experiences are considered as invaluable assets. Together, we can meet new challenges, fuel innovation through diversity, help create prosperity and make a positive impact in the workplace and the people we serve. We encourage and value the inclusion of all people including members of the LGBTQ2+ community and the four Employment Equity Groups. We therefore encourage you to apply for this opportunity should you believe you are qualified.

Selection may be limited to members of the following Employment Equity groups: members of visible minority groups, Indigenous persons, or persons with disabilities.

Information on employment equity

Other Benefits:

The successful candidate(s) will be provided with training opportunities including on-the-job-training as well as on-site and/or off-site training. There are also opportunities for continuous learning and career advancement.

Pension & Benefits: Advantageous pension regime and health benefits.
Three weeks of Vacation Leave to start
Health and Dental Benefits
Leave for family-related Responsibilities
Maternity and Parental Allowances

What will this process be used for?

The intent of this process is to create a pool of candidates to staff similar term and/or permanent (indeterminate) positions at Fisheries and Oceans Canada (DFO) and Canadian Coast Guard (CCG).

Linguistic profile requirements as well as tenures, position location and/or security clearance may vary according to the position being staffed.

Essential qualifications candidates must possess:

Language:

English Essential

Bilingual

Linguistic profile requirements vary according to the position being staffed.

Click here for additional information regarding language profiles.

Education:

Successful completion of a secondary school diploma;
If you completed your education outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Please see our degree equivalency page for additional information.

OR

Equivalent experience:
If you have on-the-job learning or other non-conventional training that you believe is equivalent to the secondary school diploma requirement, put it forward for consideration. The manager may accept a combination of education, training and/or experience in a related field as an alternative to the minimum secondary school diploma stated above.

Experience:

(You will be asked on your application to provide details about the below experience)

All positions:

Experience using Microsoft Word, Excel and Outlook;
Experience providing client service to internal or external clients / or the public, via telephone, in writing or in person;
Experience in providing administrative support.**

** While not exhaustive, the provision of administrative support services could include: electronic calendar management for others, processing of travel requests, financial processing (invoice, purchase orders, etc.), processing of correspondence, file management, data verification/entry, logistical organization of conferences or videoconferences, preparation of contextual documents for meetings, etc.
The nature, scope and relevance of experience will determine whether or not this qualification is met.

The following will be assessed at a later date (all positions)

Abilities:

Ability to communicate in writing
Ability to communicate orally
Ability to manage workload and set priorities

Competencies:

Uphold Integrity and Respect
Thinking things through
Collaborate with Partners and Stakeholders
Achieve Results

Note: Supervisory positions may require additional competencies

Conditions of Employment:
Successful candidate(s) must meet and maintain the Conditions of Employment.

*May vary depending on the position being staffed*

Work overtime, as required
Travel on occasion
Various Security requirements (reliability/secret)

Asset qualifications

DEPENDING ON THE POSITION BEING STAFFED (CR-05/AS-01), ANY OF THE FOLLOWING QUALIFICATIONS MAY ALSO BE DEEMED AS AN ESSENTIAL QUALIFICATION.

ONLY CANDIDATES WHO POSSESS THOSE QUALIFICATIONS AND PERSONS WITH A PRIORITY ENTITLEMENT WILL BE CONSIDERED FOR THAT SPECIFIC VACANCY.

Education:

Graduation with a degree or diploma from a recognized post-secondary institution relevant to the position to be filled such as office/business administration, secretarial, or other.

If you completed your education outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Please see our degree equivalency page for additional information.

Experience:

Experience drafting minutes of meetings and following up on actions;
Experience in coordinating travel arrangements and logistics;
Experience providing human resources services and support such as staffing, compensation and/or the application of the collective agreements;
Experience using Human Resources Management Information Systesm such as Oracle Peoplesoft;
Experience providing financial support services in one (1) or more of the following:
- Reconciling financial transactions;
- Verifying and paying invoices;
- Extracting, reconciling, interpreting and compiling financial information for use by management;
- Preparing budgets and financial spreadsheets;
- Creating contracts and/or purchase orders.
Experience in providing administrative support in contracting, procurement services or materiel management;
Experience in entering and extracting data into/from a database or computer system;
Experience developing presentations.
Experience in providing administrative support to senior level management;
Experience in the manipulation and analysis of data;

Important Notes:

You are entitled to participate in this process in the official language of your choice (English or French). Please indicate your preferred official language in your application.
Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
Time sensitive correspondence may be transmitted via email and it will be the candidate's responsibility to ensure they check their email regularly. Failure to respond to communications may result in elimination from this process.

Thank you to all those who apply. Only those selected for further consideration will be contacted.

For questions please contact:

Becky D'Silva, Human Resources Advisor, dfo.onprairierecruitment-recrutementonprairie.mpo@dfo-mpo.gc.ca

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact dfo.onprairierecruitment-recrutementonprairie.mpo@dfo-mpo.gc.ca to request special accommodation. All information received in relation to accommodation will be kept confidential.
Assessment accommodation

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